data analysisWhere those of us in the document capture business are concerned, there are only really two types of data; structured and unstructured. Structured data is that which is specifically formatted for use with automated data capture processes; it is very regimented and precise, with data values appearing in consistent locations throughout the form itself. Unstructured data, on the other hand, is more of a mixed bag. Data can be handwritten, typed, contain symbols or be comprised of text and can appear at irregular intervals throughout your forms and surveys. Depending on which of these data sets you have at your disposal, you could be forgiven for thinking that you could have a long and arduous task on your hands interpreting and reformatting all of that unstructured data in a more concise, legible form. However, with our automated data capture processes and intelligent software, you’ll find that in reality you have very little to worry about…

 

Unstructured data, by its very nature, has little or no correlation between individual forms; you could be talking about CVs, invoices or other documents that have no relation to one another whatsoever. In times gone by, these loose forms would be painstakingly digitised by hand, with data entry operatives typing up each individual data point and laying them out in a new digital form. The probability of human error with this method was large indeed, and of course the process was extremely time-consuming. Now, though, unformatted and even hand-written text can be digitally scanned and processed almost instantaneously thanks to automated form scanning.

 

The latest data capture software allows a single operative to scan dozens, even hundreds of pieces of individual data in next to no time, even if the forms in question are sporadic, unstructured or handwritten. Our services utilise character, mark and word recognition software to cross-reference handwritten symbols and characters against an existing database, allowing you to export previously unintelligible qualitative responses as far more manageable digital versions. These software developments mean that companies like yours can interpret their data far more effectively than ever before, saving you time, money and resources and also helping to provide you with the insights you need to reach the conclusions you were looking for. Contact us to arrange a free, no-obligation workshop and find out how we can help you to get the best out of your audit, survey or research study.