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Care Home Data

Equip staff with the right tools to care 

“When there is love in the home, there is joy in the heart”- Unknown

Care in the community falls into two broad categories. The first is a care home, a residential environment where patients receive care during their later years. The second is domiciliary care, providing care for patients in the comfort of their own homes.

Both methods of community care deal with a lot information that needs to be recorded. Starting chronologically, a patient is registered, a care plan drawn up and a risk assessment filed. Thereafter on a daily or periodic basis, information is collected on a patient including their hygiene, food and fluid intake, bed repositioning and other data such as general updates on the patient, changes in their care plan and so forth.

The issue most carers and community nurses are facing is that all of this documentation is recorded and kept manually on paper files. This results in a lack of version control, update and audit trail. The consequences are that important updates to a patients care plan are not communicated during handovers and the time consuming nature of manual record restricts the amount of time carers and nurses can spend with residents and patients. This is notwithstanding errors in manual record keeping and in manual data entry of paper documents into an electronic system.

We understand that community care wants to go paperless and we present three methods of achieving this that will ensure a robust and paperless data management system.

OCR Scanning

The intelligent scanning, extracting and digital storage of care records entirely eliminates the need for manual data entry. Data is extracted from relevant fields during the scanning of documents and stored directly on an electronic system. Paper documents are digitally archived making it easier to search and retrieve and in handover.

Tablet Solution

Creating electronic copies of all care related forms to be deployed on a tablet device. Carers and nurses visit patients with a tablet and complete the necessary information, which is submitted directly onto an electronic system. Learn more about tablets.

Digital Ink Pen

The digital ink pen is ideal for community and district nurses on home visits to patients. The pen works exactly as an ordinary ink pen but converts handwritten text into a digital format and creates a digital copy of the form. As a result, nurses need not manually input data from paper onto the system as the pen transmits the data for them after digital conversion. Learn more about the digital ink pen.

Care Outcomes Dashboard

A care outcomes dashboard visualises all care data interactively. Nursing staff therefore have a clear picture of a patients progress and state of well-being, allowing them to make appropriate changes to care plans, if need be. The dashboard makes use of an innovative graphical interface, where a user may view the data specifically or on a broader scale. Learn more about the dashboard.

Regulatory Data Requirements

Governing bodies such as the Care Quality Commission (CQC) require data in a specific format during inspections and visits. The Document Capture care management system can create readymade templates to fit the requirements of the CQC as well other internal (bespoke) requirements.


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